Clinic Management System and Cloud EMR for Philippine Clinics
Stop losing time to paper charts, manual billing, spreadsheets, and scattered appointment records. ClinicOS helps Filipino clinics manage EMR, SOAP notes, appointments, billing, and staff workflow in one web app with security and privacy controls.
Patient: Juan D. — Follow-up consultation
Anna R. — March 25, 2:00 PM
₱2,500 — Consultation + Lab Work
Hypertension Stage 2, Medication adjusted
What is ClinicOS?
ClinicOS is a Philippine clinic management and cloud EMR platform developed by Automated Client System (ACS International Agency OPC). It helps doctors and clinic staff manage patient records, SOAP notes, appointments, billing, staff workflow, and specialty-specific clinic templates. Its connected Patient Portal gives patients access to their available information, appointment requests, and arrival check-in when enabled by the clinic.
A clinic operating system — EMR, SOAP notes, appointments, billing, staff workflow, and a connected Patient Portal.
Private clinics in the Philippines — solo doctors, multi-doctor clinics, and clinic administrators.
Replaces scattered paper charts, spreadsheets, and chat groups with one organised system that includes security and privacy controls.
Priced in pesos with local payment methods, and audit logging built to support RA 10173 record-keeping.
ClinicOS includes audit logs, role-based access controls, consent documentation, and data export tools designed to support RA 10173-aligned patient record management. Compliance ultimately depends on each clinic's policies, processes, configuration, and use of the system. ClinicOS is not a substitute for legal advice.
ClinicOS subscribers can now offer the ClinicOS by ACS Patient Portal. Patients can view visits, treatments, billing, and upcoming appointments, request appointments, and check in digitally through a branch-specific link or QR code. Learn about the Patient Portal →
Connected Patient Portal
Patient convenience, with your clinic in control
ClinicOS connects the patient-facing experience to your team's records, scheduling, and billing workflow—not just a separate appointment form.
Patients request. Your team confirms.
Signed-in patients choose an available branch doctor and time. Requests enter as Pending for staff review, connecting patient self-service to your clinic's schedule.
A place to find their information
Patients can review available visit information, documents, billing details, and upcoming appointments, and manage their profile—without entering the staff EMR.
The right branch, from request to arrival
Share branch-specific links or QR codes. Patients register or sign in for the right location and can check in on arrival where the clinic enables that workflow.
Your clinic must enable the portal and configure branches, doctor assignments, and schedules. Requests are not automatically confirmed; staff handle confirmation, rescheduling, and cancellation.
Explore the Patient PortalSee ClinicOS in action
One operating system for specialty clinics — EMR, SOAP notes, appointments, billing, and staff workflow, built for how Philippine healthcare actually works.
BUILT FOR PHILIPPINE CLINICS
Cloud EMR
For Philippine Clinics
Role-Based
Access Controls
Audit Logs
Record Activity Tracking
RA 10173
Aligned Record Tools
From chaos to clarity
See how ClinicOS replaces the daily frustrations that slow your clinic down.
Digging through paper charts for patient history
Full medical records in one click — searchable, organized, instant
Handwriting SOAP notes and prescriptions
AI-assisted notes with smart drug & lab autocomplete
Managing schedules in Viber groups and spreadsheets
Real-time scheduling that keeps your team in sync
Manually computing billing and tracking payments
Organized billing records with payment tracking
Managing patient records without structured privacy controls
Built-in consent management, audit trails, and access controls
Everything your clinic needs — nothing it doesn't
Built by a clinic owner who got tired of duct-taping Excel, Viber groups, and paper charts together. Every feature exists because a real clinic needed it.
SOAP Notes That Write Themselves
AI-assisted clinical notes with smart autocomplete. Start typing a diagnosis, drug, or lab test and ClinicOS suggests entries from your clinic's history — saving you from typing the same things over and over.
Shared Scheduling & Patient Requests
Your front desk and doctors share one calendar with automatically refreshed appointment information and clear request, confirmation, and arrival statuses. Patient Portal requests enter as Pending until your team confirms.
Your Clinic's Patient Portal
Share clinic links or branch QR codes so patients can register, select an available doctor and time, request appointments, and check in on arrival. They can also review available visit information, documents, and billing details, and manage their profile.
AI Clinical Intelligence
Let AI draft your SOAP assessments, summarize complex histories, and suggest follow-up plans. You stay in control — the AI just handles the tedious documentation so you can focus on clinical decisions.
Optional Teleconsult Scheduling
Clinic teams can schedule teleconsult visits when the teleconsult add-on is active. Keep remote-visit scheduling connected to clinic appointments rather than a separate calendar; enabling the Patient Portal alone does not activate this add-on.
Specialty Templates — OB-GYN, ENT & Dental
Specialty-specific clinical templates with auto-generated SOAP notes. Set your clinic's specialty once and every provider gets the right templates — Prenatal, Postnatal, Antenatal Risk for OB-GYN; Pure-Tone Audiometry, Tympanometry, Otoscopy for ENT; Odontogram, Treatment Plan, Extractions, RCT and more for Dental. Available on Professional, or as a one-time add-on.
Offline Mode + Trusted Devices
Power outage? Internet down? Keep working. Capture full encounters offline and they sync automatically the moment you're back online. Professional plan unlocks Trusted-Device Offline Access — cold-start ClinicOS on a pre-trusted laptop with no internet at all.
SMS & Email Patient Notifications
Keep patients informed with configured SMS and email appointment updates and reminders. SMS uses prepaid credits, and delivery depends on notification settings, valid patient contact details, and provider availability.
Bulk Patient Import from CSV
Migrating from another EMR or spreadsheet? Upload a CSV or Excel export, ClinicOS auto-maps your columns, dedupes by mobile or name+birthdate, and bulk-imports up to 5,000 patients at a time — with a downloadable error report for anything that didn't fit.
Billing Without the Headache
Keep billing records with each visit, record payments, and track payment status. These basic billing tools are available on every plan.
Sales Reports & Receivables Analytics
Review sales reports and receivables analytics for your clinic. The Reports module is available on Growth, Professional, and Enterprise; it is not included in Free, Solo, or Starter.
Multiple Diagnoses & Doctor's Orders
Document complex cases with multiple diagnoses per visit. Keep internal clinical orders separate from patient-facing documents with a dedicated Doctor's Orders section your team can see but patients won't.
Patient File Attachments
Upload lab results, referral letters, and clinical photos (JPG, PNG, WebP, and PDF, up to 25 MB per file). Photos are automatically compressed for fast, storage-friendly uploads. Attach files to a patient record or to a specific visit.
One-Click Printable Forms
Lab requests, imaging orders, prescriptions, and referral letters — all pre-filled with patient info and diagnoses. Print or share digitally. Your staff stops hand-writing the same information on five different forms.
Multi-Branch, One Dashboard
Run multiple clinic locations from a single login, with patient and staff-schedule views organized by branch. Sales Reports and receivables analytics by location are available through the Reports module on Growth and above.
Smart Drug & Lab Autocomplete
ClinicOS learns from your clinic's prescribing patterns. Type 'Amo' and it suggests 'Amoxicillin 500mg TID x 7 days' with the dosage and instructions pre-filled. Works for labs, imaging, and diagnoses too.
Affiliate Program — Earn With Us
Refer a clinic, get paid every month they stay. Real-time dashboard tracks your clicks, signups, conversions, and commissions. Built right in — no third-party tools to manage.
RA 10173 Data Privacy
Consent management, role-based access controls, and audit trails designed to support RA 10173-aligned patient record management.
Who ClinicOS is best for
ClinicOS is built for private clinics in the Philippines — from solo practices to multi-branch and specialty clinics.
Solo doctors
Run a single clinic with organised records and scheduling — no IT team required.
Multi-doctor clinics
Shared schedules, role-based staff access, and one patient record across providers.
Specialty clinics
OB-GYN, ENT, and Dental templates built for specialty documentation.
Pediatric clinics
Track immunizations, growth, and follow-ups with configurable records and reminders.
Multi-branch clinics
Manage several locations from one dashboard, with per-branch schedules. Sales Reports and receivables analytics are available on Growth and above.
Clinic administrators
Coordinate appointments, billing, and follow-up from one shared, live system.
Get your clinic organized
ClinicOS is browser-based and designed to help clinic teams get started without an IT department.
1. Create your account
Create your free account — no credit card, no contracts, and no software installation required.
2. Set up your clinic
Add your clinic name, invite your team, and configure branches, doctor assignments, schedules, services, and pricing. Enable the Patient Portal before sharing clinic links or branch QR codes.
3. See patients, not paperwork
Review patient appointment requests, confirm visits, and track arrivals alongside records, notes, printable documents, and billing. Patients can find their own available information in the portal, while your team manages care and clinic operations.
Pricing that makes sense for clinics
No hidden fees. No per-patient charges. No surprise charges. Start free, upgrade when your clinic is ready.
Billing records and payment tracking are available on every plan. Sales Reports and receivables analytics are available on Growth and above. Direct in-app payment processing through GCash, Maya, or cards is not yet available.
Free
See if ClinicOS fits your workflow — no strings attached
Best for: solo doctors testing the system, ≤10 patients/day
- Appointment scheduling
- Basic consultation notes
- Billing records & payment tracking
- Patient file attachments (images & PDF)
- 2 GB secure file storage
- Treatment tracking
- Sales Reports & receivables analytics (Growth+)
- Letters & printables
- Audit logging
- Email support
Solo
One doctor, many locationsFor solo doctors running multiple branch locations
Best for: one doctor who rotates across several clinic sites
- 1 doctor account.
- Up to 5 clinic branches.
- 1 staff member per branch.
- Full EMR & SOAP notes
- Treatment tracking
- Billing records & payment tracking
- Appointment scheduling
- Letters & printables
- Patient file attachments (images & PDF)
- 30 GB secure file storage
- Email support
- Additional doctor accounts
- AI-assisted SOAP notes
- Sales Reports & receivables analytics (Growth+)
- RA 10173 audit logging
30-day free trial · No credit card required
Starter
One location, small teamEverything you need for a single-branch clinic
Best for: a small practice at one location — e.g., 1 doctor + 2 staff, or 2 doctors + 1 staff
- 3 user accounts, any mix of doctors and staff:
- • 1 doctor + 2 staff, or 2 doctors + 1 staff
- 1 clinic branch.
- Full EMR & SOAP notes
- Smart drug & lab autocomplete
- Multiple diagnoses per visit
- Treatment tracking
- Billing records & payment tracking
- Appointment scheduling
- One-click printable forms
- Patient file attachments (images & PDF)
- 30 GB secure file storage
- Email support
- Sales Reports & receivables analytics (Growth+)
- RA 10173 audit logging
- Data export / compliance tools
- Priority support
30-day free trial · No credit card required
Growth
AI-powered notes for clinics ready to move faster
Best for: growing clinics, up to ~80 patients/day
- 6 total users (doctors + staff combined).
- Ideal for 1 doctor with a larger team or busier clinic workflow.
- Everything in Starter, plus:
- Sales Reports & receivables analytics
- AI-Assisted SOAP Notes
- AI Note Summarization
- AI Suggested Assessment & Plan
- Doctor's Orders (internal notes)
- Real-time appointment sync
- RA 10173 audit logging
- Patient file attachments (images & PDF)
- 50 GB secure file storage
- Email support
- PhilHealth coding module
- Data export / compliance tools
- Priority support
30-day free trial · No credit card required
Professional
For multi-doctor clinics that need advanced privacy tools and scale
Best for: busy multi-doctor clinics, 100+ patients/day
- Need to grow beyond this? Flexible add-ons:
- • ₱800 / month per additional branch
- • ₱300 / month per additional staff seat
- Fair use: 10,000 patient emails / month included (then metered).
- Everything in Growth, plus:
- PhilHealth coding module
- Data export & compliance tools
- Data subject request management
- Patient file attachments (images & PDF)
- 80 GB secure file storage
- Priority email support
- Custom integrations
- Dedicated account manager
30-day free trial · No credit card required
Tailored for hospital groups and clinic chains
Best for: hospital groups, clinic chains, unlimited volume
- Everything in Professional, plus:
- Custom integrations & API access
- Patient file attachments (images & PDF)
- Unlimited file storage
- Dedicated account manager
- 24/7 critical incident support
- On-site training & onboarding
Compare plans
Compare prices, plan limits, and included features. Scroll horizontally on smaller screens.
| Plan & features | Free₱0forever | Solo₱1,990/ month | Starter₱1,990/ month | Growth₱3,490/ month | Professional₱9,990/ month | EnterpriseCustom |
|---|---|---|---|---|---|---|
| Plan limits | 1,000 patients • 3 users • 1 branch | Unlimited patients • 1 doctor • up to 5 branches
| Unlimited patients • 3 total users • 1 branch
| Unlimited patients • 6 total users • 2 branches
| Unlimited patients • 15 staff • 3 branches
| Unlimited everything |
| Clinical records & SOAP notes | Basic consultation notes included | Full EMR & SOAP notes included | Full EMR & SOAP notes included | Full EMR & SOAP notes included | Full EMR & SOAP notes included | Full EMR & SOAP notes included |
| Appointment scheduling | Included included | Included included | Included included | Included included | Included included | Included included |
| Smart drug & lab autocomplete | Not included | Not included | Included included | Included included | Included included | Included included |
| Multiple diagnoses per visit | Not included | Not included | Included included | Included included | Included included | Included included |
| Treatment tracking | Not included | Included included | Included included | Included included | Included included | Included included |
| Billing records & payment tracking | Included included | Included included | Included included | Included included | Included included | Included included |
| Letters & printable forms | Not included | Included included | Included included | Included included | Included included | Included included |
| Patient file attachments (images & PDF) | Included included | Included included | Included included | Included included | Included included | Included included |
| Secure file storage | 2 GB secure file storage included | 30 GB secure file storage included | 30 GB secure file storage included | 50 GB secure file storage included | 80 GB secure file storage included | Unlimited file storage included |
| Sales Reports & receivables analytics | Not included | Not included | Not included | Included included | Included included | Included included |
| AI-assisted SOAP notes | Not included | Not included | Not included | Included included | Included included | Included included |
| AI note summarization | Not included | Not included | Not included | Included included | Included included | Included included |
| AI suggested assessment & plan | Not included | Not included | Not included | Included included | Included included | Included included |
| Doctor's Orders (internal notes) | Not included | Not included | Not included | Included included | Included included | Included included |
| Real-time appointment sync | Not included | Not included | Not included | Included included | Included included | Included included |
| RA 10173 audit logging | Not included | Not included | Not included | Included included | Included included | Included included |
| Data export & compliance tools | Not included | Not included | Not included | Not included | Included included | Included included |
| Data subject request management | Not included | Not included | Not included | Not included | Included included | Included included |
| PhilHealth coding module | Not included | Not included | Not included | Not included | Included included | Included included |
| Custom integrations & API access | Not included | Not included | Not included | Not included | Not included | Included included |
| Dedicated account manager | Not included | Not included | Not included | Not included | Not included | Included included |
| On-site training & onboarding | Not included | Not included | Not included | Not included | Not included | Included included |
| Support | Not included | Email support included | Email support included | Email support included | Priority email support included | 24/7 critical incident support included |
Solo or Starter — which fits my clinic?
Both are ₱1,990/month and include unlimited patients and 30 GB of secure file storage — they're built for different clinic shapes.
Choose Solo
One doctor, many locations
You're a single doctor seeing patients across multiple clinic locations — up to 5 branches, with 1 staff member at each.
Choose Starter
One location, small team
Your practice operates from one location with a small team — the 3 accounts can be any mix of doctors and staff, so it fits 1 doctor + 2 staff just as well as a two-doctor practice with 1 staff member.
Need more doctors across multiple branches, more than 3 users, AI-assisted notes, or RA 10173 audit logging? We recommend Growth or a higher plan.
Don't take our word for it
See how clinics describe their ClinicOS experience.
"Before ClinicOS, we were drowning in paper charts and Excel files. Now my front desk books appointments, I write SOAP notes with AI assist, and billing is automatic — all in one system. We've cut admin time in half and our patients notice the difference."
Dr. Janrus Abello
Clinic Owner
iHearBetterNow Hearing and ENT Center
"Yes, ClinicOS can significantly help the clinic streamline and organize patient records efficiently. It provides a centralized and secure system for managing patient information, consultation notes, medical histories, and follow-up records. In addition, the application facilitates the convenient generation and issuance of medical letters, certificates, prescriptions, and other clinical documents, thereby improving workflow efficiency, reducing paperwork, and enhancing overall patient care and clinic operations."
Dr. K. D.
ENT Clinic Owner
ENT Clinic, Visayas
"ClinicOS is a complete integrated clinic system. Moreover, the customer support by the administrator is very personalized. And this is what I appreciated most."
She also highlighted AI SOAP Notes and the Summarized Report tab, and suggested a more expanded SOAP Notes view.
Read her full ClinicOS storyDr. Cherrie Gonzalez
Clinic Owner
C Gonzalez Endocrine Clinic
Questions? We've got answers.
If you don't see your question here, email us — we reply within 24 hours.
What is the best clinic management system for Philippine clinics?
What is the difference between EMR and clinic management software?
Can ClinicOS replace paper charts?
Can ClinicOS be used by solo doctors?
Can ClinicOS support multiple branches?
What is the ClinicOS by ACS Patient Portal?
Can patients request appointments through the Patient Portal?
Can the Patient Portal support multiple branches?
Does the Patient Portal replace clinic staff?
Does ClinicOS support RA 10173 compliance?
Does ClinicOS include billing and payment tracking?
Does ClinicOS accept GCash or Maya payments?
Does ClinicOS include AI-assisted SOAP notes?
Is ClinicOS an alternative to SeriousMD?
How much does clinic management software cost in the Philippines?
Can I migrate existing patient records to ClinicOS?
Can clinic staff use ClinicOS without technical training?
Can 2 doctors use the Starter plan?
Which plan do I need for multiple branches?
Does Starter include 3 staff accounts?
Solo or Starter — which fits my clinic?
When should I choose Growth instead of Starter?
What exactly is ClinicOS?
Is my clinic's data actually secure?
What payment methods do you accept?
Can I really try it for free?
How exactly do you protect my patient data?
What happens if someone unauthorized tries to access our system?
How is this different from other EMR systems?
Can I control what each staff member can see and do?
How long does it take to set up?
Do you have backup and recovery in case something goes wrong?
From the company behind ClinicOS
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