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ClinicOS
Built to support RA 10173-aligned records

Clinic Management System and Cloud EMR for Philippine Clinics

Stop losing time to paper charts, manual billing, spreadsheets, and scattered appointment records. ClinicOS helps Filipino clinics manage EMR, SOAP notes, appointments, billing, and staff workflow in one secure web app.

Try It Free — No Credit CardSee Pricing
Setup in 2 minutes
Save 2+ hrs/day
AI-Powered Notes
ClinicOS — Live Activity
DS
MR
JC
3 online
SOAP Note UpdatedEMR

Patient: Juan D. — Follow-up consultation

DS
Dr. Santos · Physician
Appointment BookedSchedule

Anna R. — March 25, 2:00 PM

MR
Maria · Front Desk
Invoice GeneratedBilling

₱2,500 — Consultation + Lab Work

MR
Maria · Front Desk
AI Summary ReadyAI Notes

Hypertension Stage 2, Medication adjusted

DS
Dr. Santos · Physician
Today12 tasks · 8 patients

What is ClinicOS?

ClinicOS is a clinic operating system for private clinics in the Philippines. It helps doctors and clinic staff manage patient records, SOAP notes, appointments, billing, staff workflow, and specialty-specific clinic templates.

What it is

A clinic operating system — EMR, SOAP notes, appointments, billing, and staff workflow in one web app.

Who it's for

Private clinics in the Philippines — solo doctors, multi-doctor clinics, and clinic administrators.

What it solves

Replaces scattered paper charts, spreadsheets, and chat groups with one organised, secure system.

Why for PH

Priced in pesos with local payment methods, and audit logging built to support RA 10173 record-keeping.

ClinicOS includes audit logs, role-based access controls, consent documentation, and data export tools that help clinics maintain better records for Data Privacy Act compliance. ClinicOS is not a substitute for legal advice or a clinic's own data privacy policies.

Quick tour

See ClinicOS in action

One operating system for specialty clinics — EMR, SOAP notes, appointments, billing, and staff workflow, built for how Philippine healthcare actually works.

BUILT FOR PHILIPPINE CLINICS

2 min

Average Setup Time

2+ hrs

Saved Per Day

RA 10173

Fully Compliant

99.9%

System Uptime

From chaos to clarity

See how ClinicOS replaces the daily frustrations that slow your clinic down.

Digging through paper charts for patient history

Full medical records in one click — searchable, organized, instant

Handwriting SOAP notes and prescriptions

AI-assisted notes with smart drug & lab autocomplete

Managing schedules in Viber groups and spreadsheets

Real-time scheduling that syncs instantly across your team

Manually computing billing and tracking payments

One-click invoicing with automatic payment tracking

Worrying about RA 10173 data privacy compliance

Built-in consent management, audit trails, and access controls

Everything your clinic needs — nothing it doesn't

Built by a clinic owner who got tired of duct-taping Excel, Viber groups, and paper charts together. Every feature exists because a real clinic needed it.

SOAP Notes That Write Themselves

AI-assisted clinical notes with smart autocomplete. Start typing a diagnosis, drug, or lab test and ClinicOS suggests entries from your clinic's history — saving you from typing the same things over and over.

Real-Time Scheduling

Your front desk books an appointment — your doctor sees it instantly. No page refresh, no phone calls across the hallway. Color-coded statuses so everyone knows who's waiting, who's in, and who's done.

AI Clinical Intelligence

Let AI draft your SOAP assessments, summarize complex histories, and suggest follow-up plans. You stay in control — the AI just handles the tedious documentation so you can focus on clinical decisions.

Specialty Templates — OB-GYN, ENT & Dental

Specialty-specific clinical templates with auto-generated SOAP notes. Set your clinic's specialty once and every provider gets the right templates — Prenatal, Postnatal, Antenatal Risk for OB-GYN; Pure-Tone Audiometry, Tympanometry, Otoscopy for ENT; Odontogram, Treatment Plan, Extractions, RCT and more for Dental. Available on Professional, or as a one-time add-on.

Offline Mode + Trusted Devices

Power outage? Internet down? Keep working. Capture full encounters offline and they sync automatically the moment you're back online. Professional plan unlocks Trusted-Device Offline Access — cold-start ClinicOS on a pre-trusted laptop with no internet at all.

SMS & Email Patient Notifications

Cut no-shows in half. Automatically text and email patients when you confirm, reschedule, cancel, or remind them of an appointment. Pre-paid SMS credits with atomic billing — you're never charged for messages that fail to send.

Bulk Patient Import from CSV

Migrating from another EMR or spreadsheet? Upload a CSV or Excel export, ClinicOS auto-maps your columns, dedupes by mobile or name+birthdate, and bulk-imports up to 5,000 patients at a time — with a downloadable error report for anything that didn't fit.

Billing Without the Headache

Generate invoices directly from consultations with one click. Track who's paid, who hasn't, and how much your clinic earned this month — no more separate spreadsheets.

Multiple Diagnoses & Doctor's Orders

Document complex cases with multiple diagnoses per visit. Keep internal clinical orders separate from patient-facing documents with a dedicated Doctor's Orders section your team can see but patients won't.

Patient File Attachments

Upload lab results, referral letters, and clinical photos (JPG, PNG, WebP, and PDF, up to 25 MB per file). Photos are automatically compressed for fast, storage-friendly uploads. Attach files to a patient record or to a specific visit.

One-Click Printable Forms

Lab requests, imaging orders, prescriptions, and referral letters — all pre-filled with patient info and diagnoses. Print or share digitally. Your staff stops hand-writing the same information on five different forms.

Multi-Branch, One Dashboard

Run two clinics? Five? Manage all of them from a single login. Filter patients, staff schedules, and revenue by location. Scale without juggling separate systems.

Smart Drug & Lab Autocomplete

ClinicOS learns from your clinic's prescribing patterns. Type 'Amo' and it suggests 'Amoxicillin 500mg TID x 7 days' with the dosage and instructions pre-filled. Works for labs, imaging, and diagnoses too.

Affiliate Program — Earn With Us

Refer a clinic, get paid every month they stay. Real-time dashboard tracks your clicks, signups, conversions, and commissions. Built right in — no third-party tools to manage.

RA 10173 Data Privacy

Prepare for NPC audits with confidence. Built-in consent management, granular access control, and automatic audit trails — designed to support the record-keeping RA 10173 expects, without the legal headaches.

Who ClinicOS is best for

ClinicOS is built for private clinics in the Philippines — from solo practices to multi-branch and specialty clinics.

Solo doctors

Run a single clinic with organised records and scheduling — no IT team required.

Multi-doctor clinics

Shared schedules, role-based staff access, and one patient record across providers.

Specialty clinics

OB-GYN, ENT, and Dental templates built for specialty documentation.

Pediatric clinics

Track immunizations, growth, and follow-ups with configurable records and reminders.

Multi-branch clinics

Manage several locations from one dashboard, with per-branch schedules and revenue.

Clinic administrators

Coordinate appointments, billing, and follow-up from one shared, live system.

Go live before lunch

No training manuals. No week-long onboarding. If your staff can use Facebook, they can use ClinicOS.

1. Sign up in 60 seconds

Create your free account — no credit card, no contracts, no IT department needed. You'll have a working clinic dashboard before your coffee gets cold.

2. Set up your clinic

Add your clinic name, invite your doctors and front desk staff, and configure your services and pricing. Most clinics are fully set up within 15 minutes.

3. See patients, not paperwork

Book appointments, write AI-assisted SOAP notes, print lab requests, and generate invoices — all from one screen. Your patients get better care. Your staff gets their evenings back.

Pricing that makes sense for clinics

No hidden fees. No per-patient charges. No surprise invoices. Start free, upgrade when your clinic is ready.

No contracts. No lock-in. Cancel anytime — your data is always yours.

Free

See if ClinicOS fits your workflow — no strings attached

Best for: solo doctors testing the system, ≤10 patients/day

₱0forever
1,000 patients • 3 users • 1 branch
  • Appointment scheduling
  • Basic consultation notes
  • Patient file attachments (images & PDF)
  • 2 GB secure file storage
  • Treatment tracking
  • Billing & invoicing
  • Letters & printables
  • Audit logging
  • Email support
Start Free

Solo

One doctor, many locations

For solo doctors running multiple branch locations

Best for: one doctor who rotates across several clinic sites

₱1,990/ month
Unlimited patients • 1 doctor • up to 5 branches
  • 1 doctor account.
  • Up to 5 clinic branches.
  • 1 staff member per branch.
  • Full EMR & SOAP notes
  • Treatment tracking
  • Billing & invoicing
  • Appointment scheduling
  • Letters & printables
  • Patient file attachments (images & PDF)
  • 30 GB secure file storage
  • Email support
  • Additional doctor accounts
  • AI-assisted SOAP notes
  • RA 10173 audit logging
Start Free Trial

30-day free trial · No credit card required

Starter

One location, small team

Everything you need for a single-branch clinic

Best for: a small practice at one location — e.g., 1 doctor + 2 staff, or 2 doctors + 1 staff

₱1,990/ month
Unlimited patients • 3 total users • 1 branch
  • 3 user accounts, any mix of doctors and staff:
  • • 1 doctor + 2 staff, or 2 doctors + 1 staff
  • 1 clinic branch.
  • Full EMR & SOAP notes
  • Smart drug & lab autocomplete
  • Multiple diagnoses per visit
  • Treatment tracking
  • Billing & invoicing
  • Appointment scheduling
  • One-click printable forms
  • Patient file attachments (images & PDF)
  • 30 GB secure file storage
  • Email support
  • RA 10173 audit logging
  • Data export / compliance tools
  • Priority support
Start Free Trial

30-day free trial · No credit card required

Most Popular

Growth

AI-powered notes for clinics ready to move faster

Best for: growing clinics, up to ~80 patients/day

₱3,490/ month
Unlimited patients • 6 total users • 2 branches
  • 6 total users (doctors + staff combined).
  • Ideal for 1 doctor with a larger team or busier clinic workflow.
  • Everything in Starter, plus:
  • AI-Assisted SOAP Notes
  • AI Note Summarization
  • AI Suggested Assessment & Plan
  • Doctor's Orders (internal notes)
  • Real-time appointment sync
  • RA 10173 audit logging
  • Patient file attachments (images & PDF)
  • 50 GB secure file storage
  • Email support
  • PhilHealth coding module
  • Data export / compliance tools
  • Priority support
Start Free Trial

30-day free trial · No credit card required

Professional

For multi-doctor clinics that need full compliance and scale

Best for: busy multi-doctor clinics, 100+ patients/day

₱9,990/ month
Unlimited patients • 15 staff • 3 branches
  • Need to grow beyond this? Flexible add-ons:
  • • ₱800 / month per additional branch
  • • ₱300 / month per additional staff seat
  • Fair use: 10,000 patient emails / month included (then metered).
  • Everything in Growth, plus:
  • PhilHealth coding module
  • Data export & compliance tools
  • Data subject request management
  • Patient file attachments (images & PDF)
  • 80 GB secure file storage
  • Priority email support
  • Custom integrations
  • Dedicated account manager
Start Free Trial

30-day free trial · No credit card required

Enterprise

Tailored for hospital groups and clinic chains

Best for: hospital groups, clinic chains, unlimited volume

Custom
Unlimited everything
  • Everything in Professional, plus:
  • Custom integrations & API access
  • Patient file attachments (images & PDF)
  • Unlimited file storage
  • Dedicated account manager
  • 24/7 critical incident support
  • On-site training & onboarding
Contact Sales

Solo or Starter — which fits my clinic?

Both are ₱1,990/month and include unlimited patients and 30 GB of secure file storage — they're built for different clinic shapes.

Choose Solo

One doctor, many locations

You're a single doctor seeing patients across multiple clinic locations — up to 5 branches, with 1 staff member at each.

Choose Starter

One location, small team

Your practice operates from one location with a small team — the 3 accounts can be any mix of doctors and staff, so it fits 1 doctor + 2 staff just as well as a two-doctor practice with 1 staff member.

Need more doctors across multiple branches, more than 3 users, AI-assisted notes, real-time appointment sync, or RA 10173 audit logging? We recommend Growth or a higher plan.

Don't take our word for it

Real doctors. Real clinics. Real results.

"Before ClinicOS, we were drowning in paper charts and Excel files. Now my front desk books appointments, I write SOAP notes with AI assist, and billing is automatic — all in one system. We've cut admin time in half and our patients notice the difference."

JA

Dr. Janrus Abello

Clinic Owner

iHearBetterNow Hearing and ENT Center

"Yes, ClinicOS can significantly help the clinic streamline and organize patient records efficiently. It provides a centralized and secure system for managing patient information, consultation notes, medical histories, and follow-up records. In addition, the application facilitates the convenient generation and issuance of medical letters, certificates, prescriptions, and other clinical documents, thereby improving workflow efficiency, reducing paperwork, and enhancing overall patient care and clinic operations."

KD

Dr. K. D.

ENT Clinic Owner

ENT Clinic, Visayas

"Our front desk used to spend 30 minutes every morning sorting through appointment notebooks. Now they open ClinicOS and everything is there — color-coded, real-time, no confusion. The doctors love that they can see their schedule from their own phones too."

RS

Rica Santos

Clinic Manager

Multi-specialty Clinic, Cebu

"I was skeptical about switching from paper. But the AI notes feature sold me — I start typing a diagnosis and it autocompletes with the right medications and dosages based on what I've prescribed before. Saves me easily an hour a day."

MC

Dr. Miguel Cruz

General Practitioner

Family Health Clinic, Manila

Questions? We've got answers.

If you don't see your question here, email us — we reply within 24 hours.

What is the best clinic management system for Philippine clinics?
The best clinic management system for a Philippine clinic is one built for how local clinics actually work — priced in pesos, supporting RA 10173 record-keeping, and covering EMR, SOAP notes, appointments, and billing in one place. ClinicOS was built by a clinic owner for Philippine private clinics, with local payment methods (GCash, Maya, cards) and no enterprise lock-in.
What is the difference between EMR and clinic management software?
An EMR (Electronic Medical Record) stores clinical data — patient charts, SOAP notes, diagnoses, and prescriptions. Clinic management software adds the operational side — appointments, billing, staff roles, and reporting. ClinicOS combines both: a full EMR plus complete clinic management in one secure web app.
Can ClinicOS replace paper charts?
Yes. ClinicOS digitises patient records, SOAP notes, prescriptions, and printable forms so you can retire paper charts entirely. Records are searchable, audit-logged, and accessible from any browser — no more lost or misfiled folders.
Can ClinicOS be used by solo doctors?
Yes. Solo doctors can start on the Free plan (up to 1,000 active patients and 3 users), the Starter plan for a single-location practice, or the Solo plan if they rotate across multiple clinic sites (1 doctor, up to 5 branches, 1 staff member per branch). You get full EMR, SOAP notes, billing, and printable forms without needing any IT setup.
Can ClinicOS support multiple branches?
Yes. A solo doctor can run up to 5 branches on the Solo plan (1 doctor, 1 staff member per branch). For teams, multi-branch management is available from the Growth plan (2 branches) and the Professional plan (3 branches). Each branch keeps its own schedules, patients, and revenue while rolling up to a single dashboard.
Does ClinicOS support RA 10173 compliance?
ClinicOS is built to support RA 10173-aligned clinic record management with audit logs, role-based access controls, consent documentation, and data export tools. It helps clinics keep better records for Data Privacy Act compliance, but it is not a substitute for legal advice or your clinic's own data privacy policies.
Does ClinicOS include billing and invoicing?
Yes. ClinicOS includes built-in billing and invoicing — record consultation and procedure charges, generate receipts, and track clinic revenue. Billing is included on every plan, including Free.
Does ClinicOS include AI-assisted SOAP notes?
Yes. AI-assisted SOAP notes, note summarisation, and suggested assessment and plan are available from the Growth plan onward, helping doctors document visits faster while keeping full control over the final note.
Is ClinicOS an alternative to SeriousMD?
Yes. ClinicOS is a Philippine-built alternative to SeriousMD, offering EMR, SOAP notes, appointments, billing, multi-branch support, and RA 10173-aligned record-keeping. See our ClinicOS vs SeriousMD comparison for a feature-by-feature breakdown.
How much does clinic management software cost in the Philippines?
Clinic management software in the Philippines varies widely. ClinicOS starts free, with launch pricing at ₱1,990/month (Starter), ₱3,490/month (Growth), and ₱4,990/month (Professional). All prices are in Philippine Pesos with local payment methods and no foreign transaction fees.
Can I migrate existing patient records to ClinicOS?
Yes. For clinics on spreadsheets or paper, our team assists with data import at no extra charge. For clinics on other EMR systems, we offer guided migration support on Growth plans and above.
Can clinic staff use ClinicOS without technical training?
Yes. ClinicOS is designed to be intuitive — most clinics are running within 15 minutes, with no software to install. Front-desk staff can book appointments and register patients on day one, and role-based access keeps each person's screen focused on their job.
Can 2 doctors use the Starter plan?
Yes, but only if they are in one branch and stay within the 3 total user limit. For example, 2 doctors + 1 staff account may fit Starter if the clinic only needs core EMR, SOAP notes, billing, treatment tracking, and printable forms.
Which plan do I need for multiple branches?
Starter supports a single branch. If you're a solo doctor with multiple locations, choose Solo (up to 5 branches, 1 doctor + 1 staff member per branch). For multi-doctor teams, choose Growth for 2 branches (up to 6 total users) or Professional for up to 3 branches (up to 15 total users). Each branch keeps its own schedules, patients, and revenue while rolling up to one dashboard.
Does Starter include 3 staff accounts?
No. Starter includes 3 total users, which includes both doctor and staff accounts combined. So you can have 1 doctor + 2 staff, or 2 doctors + 1 staff — but not 1 doctor + 3 staff.
Solo or Starter — which fits my clinic?
Choose Solo if you're a single doctor seeing patients across multiple clinic locations (up to 5 branches, with 1 staff member at each). Choose Starter if your practice operates from one location with a small team — the 3 accounts can be any mix of doctors and staff, so it fits 1 doctor + 2 staff just as well as a two-doctor practice with 1 staff member. Both are ₱1,990/month and include unlimited patients and 30 GB of file storage.
When should I choose Growth instead of Starter?
Choose Growth if you need more than 3 total users, AI-assisted notes, AI note summarization, AI-suggested assessment and plan, real-time appointment sync, RA 10173 audit logging, or a busier multi-doctor clinic workflow.
When does the launch pricing end?
Launch pricing ends July 31, 2026 · 11:59 PM (Manila Time). After that moment, the regular prices shown with a strikethrough on each plan card automatically become the new monthly rate. Subscriptions you start before the deadline stay on launch pricing for the lifetime of the plan — even after prices increase, your locked-in rate doesn't change unless you switch plans.
What exactly is ClinicOS?
ClinicOS is a complete Electronic Medical Record (EMR) and clinic management system built specifically for how Philippine clinics actually work — from SOAP notes and prescriptions to billing and RA 10173 record-keeping. It replaces paper charts, spreadsheets, and disconnected tools with one fast, secure system.
Is my clinic's data actually secure?
Absolutely — security is non-negotiable for us. ClinicOS is built to support compliance with the Philippine Data Privacy Act (RA 10173) and follows healthcare data protection best practices. All data is encrypted in transit (TLS/SSL) and at rest. Every patient record access is audit-logged — you can see exactly who viewed or edited what, and when. Role-based access control means staff only see what they need: a receptionist can book appointments but cannot view clinical notes. Patient consent records (DPA) are built in, and we support data subject rights including access, correction, and erasure requests. Our infrastructure runs on enterprise-grade cloud servers with automated backups, so your data is never lost. We treat your patients' data the way you'd want your own medical records treated.
What payment methods do you accept?
We accept GCash, Maya, credit/debit cards, GrabPay, and online bank transfers — all in Philippine Pesos. No dollar conversions, no foreign transaction fees.
Can I really try it for free?
Yes — and we mean genuinely free, not 'free trial that expires.' Our Free plan supports up to 1,000 active patient records and 3 users with no time limit. It's designed so you can see real value before you ever spend a peso. When your clinic grows, upgrade to unlock AI notes, multi-branch, and unlimited patients.
How exactly do you protect my patient data?
We use multiple layers of protection. All data travels over encrypted connections (TLS/SSL) — the same standard used by banks. Data stored in our database is also encrypted at rest. We use role-based access control, meaning each staff member only sees what their role requires — a receptionist can manage appointments but cannot access clinical notes or diagnoses. Every single access to a patient record is logged in an audit trail: who opened it, when, and what they did. Session timeouts automatically log out inactive users. And our servers run on enterprise-grade cloud infrastructure with automated daily backups and disaster recovery, so your data is always safe and recoverable.
What happens if someone unauthorized tries to access our system?
ClinicOS has several safeguards. Passwords are hashed using industry-standard algorithms — we never store plain-text passwords. Two-factor authentication (2FA) is available for all accounts. Failed login attempts are monitored, and suspicious activity triggers alerts. Each clinic's data is completely isolated from other clinics (multi-tenant isolation), so no other clinic can ever see your records. Staff accounts can be deactivated instantly if someone leaves your team, and you can review the full audit log to see everything that happened during their access.
How is this different from other EMR systems?
Most EMRs were built for hospitals and then awkwardly adapted for clinics. ClinicOS was built by a clinic owner, for clinics. That means no confusing menus, no features you'll never use, and no enterprise pricing. Plus, we have AI-powered clinical notes, smart autocomplete that learns your prescribing patterns, and real-time scheduling that actually syncs instantly.
Can I control what each staff member can see and do?
Yes — granular role-based permissions are built into every plan. You can assign roles like Doctor, Nurse, Receptionist, Billing Staff, or Admin. Each role has specific permissions: doctors see full clinical records, receptionists handle scheduling and registration, billing staff see charges but not diagnoses. You can also create custom roles if your clinic has unique needs. Every permission change is logged, so you always know who has access to what.
How long does it take to set up?
Most clinics are fully operational within 15 minutes. Create your account, add your staff, and start booking appointments immediately. No IT team required, no software to install — ClinicOS runs entirely in your browser.
Do you have backup and recovery in case something goes wrong?
Yes. Our database is backed up automatically every day, with point-in-time recovery capability. This means if anything goes wrong — accidental deletion, system issues, anything — we can restore your data. Our infrastructure also has redundancy built in, so even if one server goes down, your clinic keeps running. We maintain 99.9% uptime so you can rely on ClinicOS during clinic hours without worry.

Your patients deserve better than paper charts

Every day without a proper EMR is another day of lost charts, missed follow-ups, and compliance risk. 150+ clinics already made the switch — your free account is waiting.

Start Your Free Account

Free forever plan available. No credit card required. Setup takes 2 minutes.

Not sure where to start? Download the free clinic management guide.